Color System: Color (RGB)
Size: Pixels: 500px * 500px
File Format: JPG or PNG files
(If the organization's final uploaded file does not meet the specifications, the organizer will crop it proportionally to the relevant size.)

Important Note: As the event program is a public distribution publication, all circle cuts must not contain any obscene or indecent content. The organizer reserves the right to reject any inappropriate circle cuts and will replace them with a default circle cut. Please note this carefully.

• All applications must be successfully submitted through the designated registration system during the early bird registration period and general registration period (if applicable). If the quota is filled before the deadline, registration will close early. Late or excess applications will not be accepted.
• The name of the applying circle must never have successfully participated in any previous edition of Palette Ring.
• The work category of the applying circle must not be "Cosplay/Performance".

• The new publication must be a physical printed doujinshi of at least A5 size. The total page count (including front cover, back cover, and all interior pages) must be no less than 20 pages.
• The print run must be at least 30 copies. On the event day, all basic copies (30 copies) must be physically displayed at the booth for inspection by the staff. The organizer does not accept printing receipts or delivery notes as proof.
• The publication date printed inside the new publication must match the event participation date.
• All content must be created by the circle members. No plagiarism, unauthorized use of others' work, or unauthorized actions are permitted. Content may be original or fan-created, in the form of manga, novels, illustration books, reviews, or academic interest sharing (excluding Cosplay photo books).
• Content must not contain Category II (indecent/18+) or Category III (obscene) material as defined by Hong Kong Law Chapter 390 "Control of Obscene and Indecent Articles Ordinance". All contents must fully comply with Hong Kong Law.
• The new publication may be priced freely by the circle (including being distributed for free/as a "Free Copy").

• Regardless of whether the circle applies for one or two days, this plan only subsidizes one day/the first day's booth fee.
• After the subsidy, the actual cost for the first day's booth fee is HK$100.
• Subsidy calculation: Take the first day's standard booth fee paid by the circle (if participating for 2 days, the first day's fee is calculated as the total amount divided by 2), subtract the final actual cost of HK$100, and the difference is the subsidy amount issued by the organizer. Fees other than the booth rental (such as additional circle wristbands) will not be included in the subsidy calculation.

# Note: Refund is limited to first day's booth rental only, excluding additional circle wristbands and other add-on fees.

• Circles wishing to apply must fill in their publication plan on the application form at the time of registration for review by the organizer. The plan content is for internal review only and will not be disclosed to any third party.
• The organizer will notify applicants of the results via email.
• The circle must publish and display the new publication meeting the requirements listed in section 2. on the event day to qualify for the refund. The organizer will arrange for staff to visit the booth on the day to verify that the new publication complies with the rules.
• Staff will photograph the new publication and booth during the on-site verification for internal records.
• After on-site verification and confirmation of eligibility, the organizer will refund the specified booth fee in cash at the venue before the event ends (column # in the "Subsidy & Refund Table") to the applicant. (Note: Refund is limited to booth rental only, excluding additional circle wristbands and other add-on fees.)
• The applicant must be personally present on the event day to qualify for the subsidy and receive the refund.

• Subsidized booths are strictly prohibited from subletting, transferring, or sharing with any other organization (whether for a fee or free of charge).
• All application eligibility will be verified and approved by the organizer after the application form is successfully submitted. If it cannot be directly verified, applicants must submit relevant supporting documents as requested by the organizer. The organizer reserves the right to cancel the subsidy.
• On the event day, subsidized booths may only sell non-doujinshi items (such as merchandise, goods, etc.) made by the circle's own members. No consignment selling on behalf of other organizations or non-members is permitted (whether the consigned items are doujinshi or non-doujinshi items).
• On-site verification and collection of the refund on the event day must be personally handled and collected by the applicant; no proxy collection is accepted.
• Any violation of this plan's rules will result in immediate cancellation of subsidy eligibility, and all paid booth fees will not be refunded.
• If it is found that a circle is registering under different representatives on different days to claim multiple subsidies, the organizer will immediately cancel that circle's subsidy eligibility upon verification.
• This subsidy plan has a quota limit. If the number of eligible applications exceeds the limit, the final subsidy list will be determined by lottery.
• The organizer reserves the final right to reject applications from violators or cancel their subsidy eligibility.

A: Each circle can choose to participate on Saturday (September 19), Sunday (September 20), or both days. Considering venue limitations, the organizer has opened a limited number of booths available for the same circle to apply for 2-day participation. If you wish to participate for two days, we recommend clearly expressing this intention when applying, but please note that not all 2-day applications can be approved.

A: On the application form, you need to select one day as your "primary participation day." This is because not all 2-day booth applications can be arranged for 2 days. If a 2-day arrangement cannot be finalized, the organizer will use your selected "primary participation day" as the confirmed day, ensuring you can participate at least on that day.

A: The organizer will announce the results via email in late June 2026. Successfully selected circles will receive a payment notice with a specified deadline to complete the booth fee payment. If payment is not completed within the deadline, the booth will be canceled and made available to other circles. We recommend checking your email regularly (including the spam folder) to avoid missing important notifications.

A: Requests for adjacent booths must meet the following conditions:
• Please submit your adjacent booth request when submitting your application
• Both circles must fill in the adjacent booth information in their respective application forms
• Both booths must register for the same event day to apply for adjacency
Please note that adjacent booth requests are arranged on a "best effort" basis and cannot be guaranteed.

A: Yes, this event has a move-in and setup time on the previous day (September 18, Friday), which applies to circles participating on Day 1 or continuously for 2 days. Detailed arrangements will be notified separately in the "Exhibitor Manual". Circle check-in and admission time is 11:00AM - 12:20PM; late arrivals will enter through the general admission entrance.

A: To protect venue facilities and ensure safety, booth setup has the following regulations:
• It is strictly prohibited to drill holes, hammer nails, or use foam double-sided tape on tables that would damage the table surface
• Do not paste anything on walls, pillars, or floors (including posters, signs, etc.)
• All decorations must not exceed 2.2 meters in height to comply with venue safety regulations
• Do not move tables or chairs provided by the organizer, or place large promotional items in front of tables that would obstruct the passage
• We strongly recommend bringing your own tablecloth

A: Circle check-in and admission time is 11:00AM - 12:20PM. Please be sure to arrive on time, as circles arriving after 12:20PM will need to queue with general admission visitors to enter the venue, and the organizer may not be able to provide immediate check-in service. We recommend arriving early to allow sufficient time to complete check-in procedures and booth setup.

A: The event officially ends at 7:00PM. All participating circles must complete booth cleanup and restoration to its original state by 7:30PM. This includes collecting all personal items and cleaning the table surface and surrounding floor.

A: To maintain the doujin creative nature of the event and comply with Hong Kong laws, the following items are strictly prohibited from being sold at the venue:
• Any commercial merchandise, second-hand goods, or copyright-infringing items
• Any article ruled, or suspected by the organizer, to be Category II (indecent) or Category III (obscene) under the "Control of Obscene and Indecent Articles Ordinance" of Hong Kong
• Any food and beverages (including homemade food)
• Pirated books, CDs, games, or other media products
• Any items that violate Hong Kong law or may cause controversy
If you have questions about whether a particular item is suitable for sale, we recommend contacting the organizer in advance.

A: If works contain materials or content generated using AI technology, the organizer strongly recommends displaying a statement such as "Contains AI-generated content" or similar disclaimer in a prominent location at your booth.

A: Cosplay is welcome at the event, but please note the following regulations:
• A dedicated Cosplay photography area is available inside the venue; please do not take photos in the doujin booth area
• The venue does not provide changing rooms or makeup areas. If you need to cosplay, please complete costume changes elsewhere in advance
• It is strictly prohibited to change clothes in any restroom within the venue. Violators will be asked to leave
• Cosplay costumes must not interfere with other participants' activities or create safety hazards
• Props must comply with venue safety regulations and sharp or dangerous items are not permitted
We recommend Cosplayers plan their changing locations and transportation arrangements in advance.

A: Since the event is held in an indoor venue, general weather conditions will not affect the event. However, in the event of extreme adverse weather (such as typhoons, heavy rain), venue emergencies, disease outbreaks, government emergency orders, or other force majeure factors, the organizer reserves the right to cancel, postpone, or modify the event. In such cases, paid booth fees will not be refunded, but the organizer will make every effort to provide compensation measures. We recommend participating organizations follow the event's official social media for the latest event information.